Accident and Incident Reporting Procedure
Falmouth Exeter Plus (FX Plus) cares about its staff, students, visitors and contractors. Should any of our activities cause injury or ill health, however minor, FX Plus needs to record it, not to apportion blame, but to learn why it happened so as to prevent recurrence.
Therefore all accidents, however small, (which happen to staff or students engaged in University activities - or anybody on University premises) must be reported on an Accident Report Form. This includes the reporting of ‘near miss incidents’.
1. As soon as possible after the event send a copy of the completed Accident Report Form to the Health and Safety Adviser: Penryn Campus: Estates Office, Tremough House, Penryn Campus. Falmouth Campus: Estates Office, Rosehill, Falmouth Campus.
2. ANYONE can report the accident or incident, including: the attending first aider, the injured person, the individual’s line manager or a witness.
3. On receiving the completed Accident Report Form and depending on the type and severity of the accident the health and safety adviser may contact the injured person and/or line manager to identify the scale of the accident and the level of investigation that might be required.
4. The Health and Safety Adviser will use the information for accident/near miss, monitoring and prevention.
Note: the Health and Safety Adviser for FX Plus is the coordinating person for the Penryn Campus and the Health and Safety Adviser for Falmouth University is the coordinating person for the Falmouth Campus.
The Health and Safety Executive (HSE) define an accident as “any unplanned event that resulted in injury or ill health of people, or damage or loss to property, plant, materials or the environment or a loss of business opportunity”.
Example: A window cleaner dropping a bucket from a height, which caused injury to a person underneath, would be classed as an accident.
A “near-miss” incident: a “near-miss” incident can be defined as: “any event, which under slightly different circumstances, may have resulted in injury or ill health of people, or damage or loss to property, plant, materials or the environment or a loss of business opportunity”.
Example: A window cleaner dropping a bucket from a height, which just missed a person standing underneath, would be classed as a “near-miss” incident. This incident did not cause an injury to a person but, under slightly different circumstances (the person standing nearer to the contact point) the person may have been injured.
Undesired circumstance: a set of conditions or circumstances that have the potential to cause injury or ill health, e.g. an untrained Caretaker handling heavy objects.
Dangerous occurrence: a dangerous occurrence can be defined as “any incident that has a high potential to cause death or serious injury.” Examples include the collapse of a scaffold or a crane or the failure of any passenger carrying equipment or an electrical short circuit or overload causing a fire or explosion.
Other Incidents: other incidents include threatening behaviour and physical violence.
What is RIDDOR?
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) requires employers, the self-employed and those in control of premises, to report certain more serious accidents and incidents to the HSE and to keep a record.
Under RIDDOR Falmouth University (Falmouth), University of Exeter (UoE), the Falmouth & Exeter Student Union (FXU) and FX Plus have a statutory obligation to report certain types of accidents and incidents to the HSE.
All reports to the HSE are made either by Falmouth’s, UoE or FX Plus Safety Teams depending on the accident or incident and persons involved.
Under RIDDOR we are required to report and record:
- Specified major injuries to employees.
- Work related accidents in which a member of the public is taken directly from the campus to the hospital for treatment.
- Accidents which result in an employee being away from work, or unable to perform their normal work duties, for more than seven consecutive days due to their injuries. This seven day period does not include the day of the accident, but does include weekends and rest days. A record of the accident if the worker has been incapacitated for more than three consecutive days is required to be kept.
- Certain dangerous occurrences.
- Certain ill health conditions (or diseases).
Incidents to students and other people who are not at work
Injuries to students and visitors who are involved in an accident on the campus are only reportable under RIDDOR if the accident results in: the death of the person, and arose out of or in connection with a work activity; or an injury that arose out of or in connection with a work activity and the person is taken directly from the scene of the accident to hospital for treatment (examinations and diagnostic tests do not constitute treatment). There is no need to report incidents where people are taken to hospital purely as a precaution, when no injury is apparent.
Example: If a member of public (i.e. student) is taken directly to hospital after fracturing an arm following a fall over a trailing cable in the Stannary, the incident would be reportable.
If a member of the public is taken to hospital because of a medical condition (e.g. an asthma attack or epileptic seizure) this is not usually reportable, as it did not result from the work activity.